Our schedule

Privacy Policy

1. Who We Are

JH Gymnastics (“we”, “our”, “the Club”) operates across multiple village hall locations. For

official correspondence, our address is:

13 Paul’s Place,

Dover,

Kent,

CT16 2LD

You can also contact us at manager@jhgymnastics.com or 07598 561589.

2. Personal Data We Collect

We collect and process personal data including, but not limited to:

• Participant information (name, date of birth, contact details, medical information,

emergency contacts)

• Parent/guardian information (if participants are under 18)

• Membership payment details

• Photos/videos for club activities and marketing (with consent)

• Staff and volunteer information (DBS checks, qualifications, contact details)

3. How We Use Your Data

We use personal data to:

• Administer classes and record attendance

• Contact members regarding schedules, payments, or emergencies

• Fulfil safeguarding and compliance obligations

• Provide marketing communications (only with consent)

• Maintain club records for coaches and staff

4. Who We Share Your Data With

We may share personal data with:

• Club staff and coaches (internal use only)

• British Gymnastics, where required for membership purposes

• Payment providers or banks

• Emergency services, if necessary

5. Data Retention

We retain personal data for no longer than necessary:

• Participant/parent data: membership duration + 3 years

• Staff/volunteer data: duration of employment/volunteering + 6 years

• Payment information: 6 years (for tax purposes)

6. Data Storage and Security

Personal data is stored securely:

• Paper records are kept in a locked filing cabinet

• Digital records are kept in a secure, password-protected database

Access is restricted to staff who require it to perform their role.

7. Your Rights

Individuals have the right to:

• Access their personal data

• Request corrections to inaccurate data

• Withdraw consent for marketing communications

• Request deletion of data, where we are not required by law to retain it

8. Consent

By providing personal data to JH Gymnastics, you consent to its collection, use, and storage in

line with this policy.

9. Updates to This Policy

We may update this policy. The latest version will always be on our website.